Posted by Alex Hayes on Dec 19, 2018
Rotary Club of Gettysburg Board of Directors meeting 
7:30 a.m., Nov. 28, 2018
HACC Gettysburg Campus Room 126
Present: Bill Braun, Alex Hayes, Deb Geesey, Brad Hoch, Shannon Harvey, Al Crosby, Scott Wehler, Steve Fill, Chris Kimple, Nathan Hockley
Secretary’s report – Alex Hayes
  • Minutes from the October board meeting were approved. 
  • Daryl Black, executive director of the Seminary Ridge Museum, has been approved as new member.
  •  Karla Trout will be leaving her job at the Adams County Library System. She would like to remain a member until a new director is named and have library staffers attend as a club guest. Motion passed unanimously
  • John Phillips will be moving to the Wednesday club effective Jan. 1.
  • Amanda Wright has been a member for a few months but has yet to attend a meeting. She and Sandra are scheduling a meeting to introduce her to Rotary.
Treasurer’s report – Al Crosby
  •  Submitted 990 by the deadline
  • Oktoberfest generated $933.66 for Rotary Benevolent Fund at Adams County Community Foundation
  • Al submitted the treasurer’s report. $1500 was paid for the India water project. Treasurer’s report was unanimously approved.
  • Steve Fill will be treasurer Jan. 1. He will continue as Club Service chair until June 30.
  • Alex will update resolutions to reflect Steve to have access to club records at ACNB Bank. He will also be meeting with Steve to familiarize him with Club Runner.
New Oxford/Conewago Rotary Club Discussion
  • District 7390 officials have told the Rotary Club of New Oxford and Conewago Valley that they are in violation of district bylaws and must become a satellite club of Gettysburg or Hanover or dissolve. New Oxford Conewago Valley Rotary Club would prefer to become a satellite club of Gettysburg.
  • Gettysburg Board members had an extensive discussion on the issue. 
  • New Oxford club members told Bill that they would like to transfer their assets to our club, bill their members as they are currently being billed ($6 prepaid breakfasts) and having their assets earmarked for their projects.
  • Identified benefits included increasing the Gettysburg Club’s footprint in Adams County, preventing 12 people from no longer being Rotarians, using their club’s knowledge of having a successful student of the month program to create our own, possibly using their members to enhance our activities.
  • Identified questions were: how much extra work will it create for the secretary and treasurer, will they truly be members of our club or just in name only while using our club as an administrative arm, will they be willing to accept our club’s mandate of two lobster tickets per member, will they be willing to have a member serve as a liaison to our board..
  • Brad Hoch suggested that President Bill and Treasurer Steve take this list of benefits, liabilities and questions to another meeting with New Oxford/Conewago Valley members. All agreed
President-elect Brad Hoch
  • Pete Ricker declined invitation to serve as treasurer 
  • District said it has no problem with the club awarding grants to non-profits led by Rotarians or Rotarians on the board.
  • 2019-20 District grant will be a multi-pronged educational project with Seminary Ridge Museum. 
    • Project with school children to educate them about real costs of war — deaths, PTSD, chronic medical problems 
    • Using monuments on battlefield to discuss or investigate with each student how events such as battles and war are remembered in the life of a nation. 
    • Bring program into classrooms.
    • The Seminary would help distribute information about essay contest, RYLA and scholarship.
Vocational services (Shannon Harvey)
  • Sandra will call schools and get number of dictionaries needed. Alex will order and store.
  • Shannon is going to ask Larry Redding to assist Ashley with the scholarship program and get the information to school.
  • Four Way Test Essay Contest information has gone out to school districts with essay submissions due January 25, 2019.   Committee volunteers to read the essays will be solicited in early January.
Philanthropy (Sandy Leathery)
  • Grant process will begin early in the new calendar year.
Community service (Scott Wehler)
  • Sgt. Mac Foundation Wreath Project is Friday, Nov. 30
  • Breakfast with Santa is Saturday, Dec. 1
  • Another district is having a district conference here in May and they want us to find them a work project. Bill is going to work with them to identify a project, possibly through Pete Ricker and Habitat for Humanity. 
Club service (Steve Fill)
  • 56 people have RSVP’d to the Christmas party. Per person cost is $25. On the January bills, Monday members will be charged $11 (difference between $14 meal and cost), Wednesday and 85 Club members will be charged $25, Guests will be charged $25
  • Lynn Cairns is interested in getting water filters for Leon Nicaragua. Lynn is getting research together to submit a proposal to the board.
  • Bob Gough has requested that once per month the spare change bucket funds be donated to the Rotary Club of Gettysburg Benevolent Fund at the Adams County Community Foundation instead of the Rotary Foundation. Al said the Foundation is the core of Rotary and Rotary International does not like separate funds. Scott mentioned that the Benevolent Fund was created for those members who want to make a tax-deductible donation for local projects. Kimple, Hayes, Wehler, Geesey, Braun, Harvey voted to approve request, Crosby objected, Hoch had left before vote.
  • President-elect Brad needs to gather his slate of officers and lane chairs for 2019-20. 
  • There are several lanes that are vacant or being filled by someone who is serving in a dual role: Club Service, Membership, Public Relations
  • Our bylaws need to be updated. It was discussed that our club needs someone to chair a bylaw review committee. No one expressed interest.
Vice President Terri Hamrick (Submitted by email)
  • Scheduled programs are: 
Monday, December 10, 2018    Matthew Moen
Monday, December 17, 2018    Devona Austin/is Medical Cannabis and Pennsylvania
NO MEETING 12/24/2018    
NO MEETING 12/31/2018    
Monday, January 7, 2019    County’s Comprehensive Plan 
Monday, January 14, 2018    
NO MEETING 1/21/2019    
Monday, January 28, 2019    John Kramb/Million Dollar Program
Monday, February 4, 2019    Breaking the Silence
Monday, February 11, 2019    
NO MEETING 2/18/2019    
Monday, February 25, 2019    Katherine Gaskin/Advanced Directives and end of life planning
Monday, March 4, 2019    
Monday, March 11, 2019    Eileen Grinell/Opiate Crisis
Monday, March 18, 2019    
Monday, March 25, 2019    

The meeting was adjourned at 9:10 a.m. The next meeting is 7:30 a.m., Dec. 19 at HACC Room 126.
Minutes prepared by Alex Hayes